Guangdong Technion-Israel Institute of Technology

Job Post–University Office Assistant

Position Title: University Office Assistant

Department: University Office

Reporting to: Director of University Office

Start Date: ASAP

Type of Position: Full time

Number of Hiring: 1

Post Number: UO-2021008

Position Description                                                                      

The incumbent shall assist the University Office Director in daily management, including drafting official documents, distributing and circulating documents from higher authorities, welcoming visiting guests, etc. He/she shall act as the liaison between the University Office and other school departments, as well as between GTIIT and government or relevant parties.

Duties and Responsibilities                                                                    

· Assist in the party administration work and help draft official documents for GTIIT Party Committee, such as work plans and reports.

· Responsible for the daily document registration management and the follow-up of the document handling and circulation.

· Collect and distribute letters, newspaper, periodicals, and other mails for the University Office.

· Assist the Director of University Office in organizing and arranging conferences and other events.

· Assist the Director of University Office in external affairs, including liaison and guest reception.

· Act as the liaison between the University Office and other departments and serve as a facilitator.

· Responsible for the office translation work.

· Complete other tasks assigned by the Director of University Office.

Required Job Specifications                                                                

· Required qualification: bachelor degree from an internationally recognized university or above.

· Preferably with legal education background.

· Required experience: preferably relevant administration experience in higher educational institutions.

Required Job Competencies                                                                

· Communication and interpersonal skills (English & Chinese): high

· Skills in official document writing: high

· Planning and organizing skills: high

· Microsoft Office skills: high

Application Information                                                                    

Please send your English cover letter, English and Chinese CVs to hr@gtiit.edu.cnin the format of name + position. Only qualified candidates will be contacted.

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